Job description but not limited to as below:
• Provide administrative support to members of the Legal services leadership team.
• Accomplish administrative tasks, which require a thorough comprehension of the
business and legal activities and practices.
• Draft letters, emails, and other documents of an administrative nature.
• Manage the agenda/calendar and emails of the leaders you will support.
• Coordinate meetings, appointments, travel reservations and organize business
trips.
• Ensure follow-up on activities and files of the leaders you will support.
• Compile and update data for various reports.
• Prepare and verify expense claims in accordance with company policies.
• Organize and classify documents and files in accordance with applicable policies.
• Create and maintain databases/lists.
• Use judgment and initiative to plan and organize the assigned tasks.
• Support the invoicing and accounts payables process for the certain external
providers.
Requirements:
• You hold a College Diploma in office management, an Attestation of Collegial
Studies in office management with legal specialization, a diploma in legal
secretarial studies, or an equivalent.
• You have at least 7 years of relevant experience or equivalent combination of
education and experience.
• You have experience working with lawyers, including litigators.
• You are able to work in a minimal supervision environment, involving coordination
and organization of work methods for the assigned duties.
• You are able to work under pressure and handle multiple priorities.• You are a team player.
• You are bilingual, English and French, spoken and written (perfect command of
terminology, syntax, grammar and punctuation.)
• You have experience with invoicing, accounts payables or accounting processes.
• You have an extended knowledge of computer applications (SAP, Concur, Excel,
Word, PowerPoint, Salesforce.com, etc.).
Rate(Will be verified):
Min year exp: 7
